Hiring a Professional
There’s a lot more to nuptials than saying “I do.”
In fact, there are so many moving parts that it might make sense for you to hire someone to help out — or several someones. Here’s a look at some of the available professional services to help take some of the stress out of planning and putting on a wedding. Why not simply enjoy your day?
Planning services
Wedding planners are hired to look at the big picture, making sure everything works in concert as your wedding day unfolds. In some cases, you may be able to break apart their responsibilities, but others don’t offer a la carte options. They want to make sure it all unfolds flawlessly. During your initial consultation meeting, you’ll discuss personal expectations, their available packages, and information on coordinating during your actual wedding day.
Don’t worry about a venue if you hire a wedding planner. They will listen carefully to your explanation and then select a series of possible facilities to meet your criteria. Once your big day arrives, the wedding planner will then take control of every aspect of the wedding event. They’ll hire and manage vendors, as needed, while providing directions to guests and your wedding party.
Photographer
You’re going to want lots of documentation from this special event. Don’t rely on friends and family to get the best photos. Make sure a professional photographer is on hand to capture the quality images you’ll keep with you for a lifetime. Ask for referrals before hiring someone, ask people in your circle about their experiences, and look over examples of their previous wedding assignments. Then create a detailed plan based on how the event will unfold, and what you are looking for from the pre-wedding activities and reception.
Florist
You want to get the most out of the bounty of spring, so splurge on an expert in floral arrangements. A florist will help create centerpieces, fun accents and your bouquets, adding pops of color and intrigue. When you meet, explain your expectations and color palette in as much detail as possible. This is a particularly important hire if you have booked a destination wedding, since you’re likely unfamiliar with the local varieties and when they are at their peak.
Spring Wedding Necessities
Spring offers its own natural beauty.
Blossoming flowers complete the gorgeous setting, adding pops of color and fresh scents to your special day. But no spring wedding would be complete without a few other necessities. Here’s a look:
Fresh style looks
The warmer weather opens up all sorts of style options for fashionable brides. Make sure your look matches the moments with soft colors and lightweight material so friends and family can enjoy the nuptials in comfort. Choosing the bridesmaids’ dresses can be particularly fun this time of year, with lots of options in shades of the same color.
Outdoor dancing
Look for venues with space for outdoor dancing, so you can celebrate your new union in the warmth of a starry night. Setting all of this up can add another layer of logistical issues, considering you’ll need both power and lights. Discuss where the band or DJ will need to set up, and ensure the facility has everything needed. Of course, the best venues are old pros at this and will have a detailed plan ready to share. Be sure to update them on the number of guests who are expected to ensure there’s room for everyone.
Hydration station
Everyone is bound to be thirsty after the ceremony, and particularly after cutting a rug for a while at the reception. Be sure there are plenty of drinks on hand to quench their thirst, both non-alcoholic and alcoholic.
Spring is the perfect time for eye-catching libations, from lemonade and margaritas to iced tea and fruity drinks. Ask about clear glass pitchers to show everything off. If the venue can accommodate it, consider making separate stations for different kinds of drinks.
Light desserts
Don’t forget that desserts are about more than the wedding cake. Take advantage of the opportunity to wow your guests by bringing the same level of creativity to the final course of the evening. Besides a wedding cake that’s bound to be beautiful and delicious, create something that makes use of in-season fruits and berries to garnish colorful cookies and pies. Your decorator can complete the look with centerpieces based on similar colors. Spring-themed cakes are always a hit, and you can also have lots of fun with cupcakes. Top it all off with a champagne toast. What better way to celebrate such a huge occasion?
Take it Outside
There’s something special about an outdoor wedding, especially if you’re planning a gorgeous, romantic destination event.
But even if you are planning on having your nuptials in the backyard, there are certain benchmark elements that you’ll need to have in place to pull it all off. Here’s a checklist to make your spring outdoor wedding a stress-free success:
Communication plan
There needs to be a central communication hub so that check-ins and changes can be communicated, whether that’s a group text, a Facebook event page, wedding website or online meeting space. Vendors, guests, friends and members of the wedding party should be able to quickly and easily get in contact if they have questions or concerns. This will become particularly important if there is a major change in plans, but can be helpful in even small situations — such as when someone is running late.
If you don’t hire a wedding planner, designate a family member or friend to monitor the agreed-upon communication hub.
Know the rules
Be aware of local noise and crowd regulations. There may be local statutes or venue guidelines when it comes to how loudly and how long a band or DJ can play music.
You also need to make sure you don’t block traffic, or create other issues for people who live in or are traveling through the area. Make sure you know where and when people are allowed to park. You don’t want to end up with unforeseen issues with neighbors or business owners because of overflow traffic.
If you’re worried about having enough space for all of your guests to park, contact nearby churches or schools — and then direct people there.
Alternate location
The biggest risk with outdoor events of any kind, of course, is bad weather. Your wedding will be planned out months in advance, meaning there’s no way to check the forecast for rain. Create a backup plan just in case. Tour suitable alternate venues or look for outdoor sites that have nearby buildings so everything can be quickly transferred.
Wedding Favors
Wedding favors are your way of saying thank you to everyone who was a part of your special event.
The average cost of these gifts, according to The Knot wedding website, is several hundred dollars. Still, that’s worth it. They let guests know that you care, while providing them with a small special memory of their own from the big day. Here are a few gift ideas:
Go green
Giving plants as a wedding favor is hip and eco-friendly, and they’re especially attractive if your wedding is being held in an outdoor setting. Match with local flora or fauna, and you’re literally allowing your friends and family to take a piece of your wedding home with them. Once it’s home, their plant will become a living memory. Succulents are on trend, and also easy to care for. Stop by a local nursery to ask for specifics, keeping in mind that some native plants may not transfer well when brought back home.
Get going
Destination weddings offer a great opportunity to match the event with a travel theme. Pick fun items like luggage tags, maps and travel snacks, then arrange them in attractive totes. Or go hyper-local, giving your guests things that are only found in the area where you’re getting married. That might be a special food, handmade good, or art object. Having a beach wedding? Don’t forget the sunscreen!
Time to indulge
Trendy items this year include coffee mugs and miniature candles. For the more offbeat, consider heart-shaped tea bags or mini-pizza cutters. Edible wedding favors like small chocolates, jars of honey or cupcakes can both surprise and delight. If you’re already indulging in plenty of flowers, add floral-inspired lollipops in flavors like champagne and roses, lemon and thyme, and rosemary and mint. One memorable offering even has seeds infused into the sticks, so they can be planted afterward.
Fun and games
Add flair with personalized items like napkins, plastic cups, shot glasses, wine glass charms and miniature bottles of liquor, beer, wine and non-alcoholic beverages with your names and the wedding date. Other personalized options include koozies, matchboxes, playing cards and mugs which can be made with messages, names, dates or even pictures. Everyone can enjoy them right away at the reception, or bring things home as a special memento from your nuptials.
A New Take on Dairy
Wine and cheese may have long been staples at weddings, but cheese is now having its own moment.
Wedding celebrations are now including everything from upscale charcuterie and exciting cheesecake options to comfort foods like macaroni and cheese and grilled cheese sandwiches. Here’s how to join this growing trend:
Boards and wines
Charcuterie is a French word that originally referred to preparing meats, particularly pork, and then presenting them in a variety of ways. Today, the selection and variety of ingredients have wildly expanded. Ham, sausages, bacon or confit can be paired with complementary cheeses, jams, fruits or nuts of your choosing. Create your own unique charcuterie boards or enticing spreads on a main table, or smaller versions at individual seating areas, so everyone can join in the cheesy fun. They’re attractive and often cost-efficient.
Consider hiring a sommelier, or wine expert, if the budget allows. They’ll know just which libation matches with the unique flavor combinations you’ve created on these charcuterie boards. Ideally, there will be a variety of choices in both whites and reds, so everyone can enjoy the evening. Some couples also choose to pair all of this with craft beer, to add a modern twist.
Comfort foods
Grilled cheese sandwiches and macaroni and cheese aren’t just easy home-cooked meals anymore. Caterers are increasingly including these warm, cheesy delights are part of their wedding reception offerings, but with more polished culinary twists, of course. Nutty Gruyere, gooey fontina and sharp cheddar jazz up mini-bite sandwiches, which are made using inventive breads and spreads. Macaroni and cheese is also being elevated, with inviting new cheese choices and fun pasta shapes. Try cavatappi, penne or rotini. Then dive into Swiss, blue cheese, creamy Alfredo or Gruyere-based sauces. Top it all off with pancetta or crispy bacon, diced tomatoes (particularly welcome if it gets a little too warm at your spring wedding), spicy jalapenos, fresh broccoli or chopped herbs.
After dinner
The multi-tiered wedding cake still rules in all of its confectionery glory. But cheese is elbowing its way to the table too in the form of exciting cheesecake options or cheeses matched with sweets like fresh fruit.
Cheese and fruit are a great alternative if the spouses-to-be or guests are going low-carb or gluten-free.
